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THE LAKE COMO SANITARY DISTRICT NO. 1 MEETING HELD AT THE ADMINISTRATIVE BUILDING LOCATED AT N3420 DELL PLACE ON WEDNESDAY October 15, 2008 AT 7:00 PM.
MINUTES
1) Call to Order and Roll Call – Donald DeBaere, Mike Jackson and Ron Sojka
2) Pledge of Allegiance –
3) Approval of Minutes of Regular Meeting(s) Sept. 17, 2008 - Motion by Ron Sojka and seconded by Mike Jackson to approve. Passed.
4) Treasurer’s Report – Motion made by Ron Sojka and seconded by Don DeBaere to approve. Passed.
5) Attorney’s Report – None.
6) Old Business:
A) Cross connect of Geneva National to Lake Como Sanitary District (Doug Synder, Baxter & Woodman) –
1. Operating Agreement - A rough draft was presented by attorney Scholze for the interconnection facility. Also need to address maintenance of the access drive. It is noted in the agreement that Como will own but Geneva National will maintain the 8 inch main west from the interconnection facility to the boundary of the subdivision in order to eliminate the requirement for a separate easement to Geneva national from the Homeowners Association. Mr. Scholze has modified the description of the proposed easement to Como from the association to address this situation and forwarded the same to attorney Steen for his review. Motion made by Ron Sojka, seconded by Mike Jackson to approve. Passed.
2. LCBPOA Property Easement – Attached is Larry Steen’s comment regarding additional easement for the project. The diagram Doug Synder sent which depicts the anticipated location of the 8 inch main and the service road extending past the intersection of Ridge and Woodland. Forty feet was used in the revised easement description. Based upon reading of that drawing Larry Steen has reviewed the newly proposed language to the easement agreement. He also talked to the Vice President of the Board of Directors. Before they can agree to the new language it will need more detail, preferably on some kind of visual document. Also Larry Steen has spent six hours of legal time on this project. The Vice President agrees with Larry that the Lake Como Sanitary District should reimburse the LCBPOA for legal fees/costs.
3. Cost sharing agreement - All four copies were Okayed and signed.
B) I & I Plan for WALCOMET (Baxter & Woodman) –
1. Immediate investigative work within 18 months
a. Purchase or rent a GPS System, locate manholes, inspect manholes and create an accurate system map. Estimated cost is $30,000.
b. Inventory the existing manholes and pipes within the existing system. Purchase a computer program and enter data from the manhole inspections. This will allow the utility to inventory each manhole and pipe along with information (including GPS coordinates, depths, and lateral locations) of each structure. Estimated cost is $30,000.
c. Collect data on each lift station similar to the enclosed information for the Walcomet station and conduct a capacity test on each pump in each station to quantify the flow when each pump operates. Estimated cost is $10,000.
d. Make SCADA modification to incorporate instantaneous pump run information from each of the district’s lift stations and the drinking water plant. Estimated cost is $45,000.
e. Analyze and compare (trend) pumpage from the drinking water plant and each of the District’s lift stations during both dry and wet weather. Determine which lift station service areas contribute higher inflow and formulate a plan for future SSES work within each drainage basin. Estimated cost is $15,000.
C) Budget Meeting will be at 6:30 PM, one-half hour before the regular meeting on Wednesday, Nov. 19, 2008.
D) DNR 2008 Annual Audit Results – A sanitary survey of the Lake Como Sanitary District #1 water system was done on Sept. 25, 2008. James Mansky and Neal Kolb were present during the sanitary survey and upon completion of the survey they were briefed on the preliminary findings. This report outlines the final findings, discusses problems that need to be addressed and gives timelines for corrective action where appropriate. The next survey will be in 2011.
1. Follow up from the previous inspection.
a. Update the hydrant flushing program to include provisions for directional flushing, proper flushing duration, better record keeping and proactive schedules.
b. Review all abandoned private wells in the Sanitary District to determine if they have been properly abandoned.
c. Keep the laboratory area sanitary and free of dust. If bacteriological sampling is to be conducted on site, upgrades to the lab and extra lab certification are mandatory.
d. Significant Deficiencies – During the course of the sanitary survey there were no significant deficiencies identified. Significant deficiencies indicate noncompliance with one of more Wisconsin Administrative Codes or represent an immediate health risk to consumers as such.
e. Deficiencies – During the course of the sanitary survey no deficiencies were identified. Water quality monitoring and reporting has a very good record of compliance with monitoring and reporting requirements.
f. Water Security – It is recommended that a daily security check is conducted of the entire drinking water system.
E) Hydrant Flushing Progress – Hydrant flushing is about 90% complete. A number of the valves cannot be exercised because they have not been done in a number of years.
F) Truck Specifications and Bid Request – Awaiting the return of the bids as an ad is in the local paper.
G) Remedial action on Lakeshore water accumulation – There is no water leaking from the municipal water system, although there is a lot of ground water. The problem belongs to the Town. They received a quote from Odiling to repair the problem for the amount of $12,000. The Sanitary District has agreed to pay one-half of the cost. Randy Parker is handling this issue.
7) New Business:
A) Tower Inspection – Recommended Repairs:
• Lighting Protection/Repair Concrete - $2,710.00.
• Warning Signs - $50.00
• Ladder Safety Climb/Base Ladder - $1,000.00
• Replace Tank Vent - $4810.00
• New Door on Painter’s Hatch - $950.00
• Clean and Touch Up Interior/Exterior - $25,800.00
Repair Cost - $35,320.00
Contingencies (12%) - $4,680.00
Project cost = $40,000.00.
8) Visitor’s Questions and Comments – None.
9) Adjournment – Motion made by Ron Sojka, seconded by Mike Jackson to adjourn at 7:40 PM.
The next regularly scheduled meeting of Lake Como Sanitary District No. 1 will be held on Wednesday, November 19, 2008 at 6:30 PM at the Lake Como Sanitary District No. 1 Administrative Building located at N3420 Dell Place.
The Administrative building of Como Sanitary District No. 1 is Handicap Accessible.
Archive:
October 15, 2008 Lake Como Sanitary District
October 13, 2008 Geneva National Sanitary District - Unapproved
September 22, 2008 Board of Review Minutes
September 18, 2008 Special Town Board Meeting
September 16, 2008 Special Town Board Meeting
September 15, 2008 Town Board Meeting
September 5, 2008 Special Town Board Meeting
August 11, 2008 Town Board Meeting
July 26, 2008 Special Town Board Meeting
July 24, 2008 Town Board Meeting