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March 8, 2010 Town Board Meeting Minutes
UNAPPROVED
TOWN OF GENEVA
MONTHLY BOARD MEETING
MARCH 8, 2010
Chairman Lauderdale called the duly posted and noticed meeting to order at 7:00 p.m. Pledge of Allegiance. In attendance were Lauderdale, Supervisors Fahey, Kukla, Kamps, Millard, Attorney Harvey, Building Inspector Boss, and Administrator Downing. Clerk/Treasurer Kirch took the minutes of the meeting. Attendance sheet not distributed.
Motion (Kamps/Millard) to approve the minutes from February 8, 2009 (2 sets) and February 17, 2010. Approved 5 0. Motion (Millard/Fahey) to approve the Treasurer’s Report as presented. Approved 5 0. Balances reported as of February 28, 2010:
ASSETS FEBRUARY 2010
10003 LGIP Savings 593,215.63 Total Income 1,193,693.28
10007 Money Market Account 22,822.03 Total Expense 476,584.34
10013 Chase Tax Checking Account 14,381.59 Net Income 717,108.94
10015 Chase High Yield Savings Acct 202,164.02
1100 – General Checking 854,255.85
Total Checking/Savings 1,686,839.12
Motion (Kamps/Millard) to approve bills from 02/06/10 through 03/05/10. Approved 5 0. Motion (Kamps/ Fahey) to table the resolution to amend the 2009 budget until the April meeting. Approved 5-0. Private Quarters (JPQC 00001) has filed a Claim for Excessive Assessment. They appeared before the Board of Review on July 1 and 2, 2009. The Assessor’s valuation of the property was upheld. Motion (Kamps/Millard) to deny the claim by Security Bank of Kansas City for excessive assessment on JPQC 00001. Approved 5-0. Attorney Harvey will provide the form to be filled out.
Administrator’s Report –
• Worked 92.5 hours not including most meetings.
• Purchased the copier in the Clerk’s office for $420, rather than leasing a newer model. This copier meets the needs in the office and could last a few more years, resulting in cost savings.
• Meeting set with Sheri Murrell, an insurance consultant.
• Working on business licenses for the Town of Geneva and the amendment to Geneva’s Comprehensive Plan. Both of these would require fees. The business license would be a minor amount, but any requested amendment to the Comprehensive Plan would be quite substantial.
• Jody Cook given a certificate for 10 years of service. Trying to foster better employee relations.
In November the Board approved a raise for the Administrator which was to be included in the Town’s dental plan. Under the current contract only employees who work 30 hours per week or more are eligible. Discussed providing a comparable raise ($600) rather than the insurance. Motion (Kamps/Kukla) to table to the April meeting. Approved 5-0.
Public Comments –
• Dawn Greiner is concerned about the Perez Auto Salvage property operating a business without a bathroom. Dawn stated that Nick Sigmund from Walworth County Zoning said a business can operate without a bathroom. Audrey Boss clarified that there continues to be some issues with the Perez property. One is over ownership of the land. Until that is resolved, it becomes difficult to enforce building codes violations on the property. There are multiple levels of jurisdiction involved. Currently we have been served a summons and complaint to determine ownership of that 40 ft. parcel of property. Being defended by our insurance company.
• Cassandra Kordecki has opened for discussion the issue of short-term rental before the Plan Commission and at the County level. Has researched the subject for two years. Packet of information provided. Wants this regulated and taxed.
The Ad-Hoc Municipal Building Committee presented their recommendation last month. Need to determine if the next step should be made. Direct the Committee to: Develop final recommendation on site; Determine which departments stay and go; Scope of renovation of existing facilities; Scope of new building; Seek designer and/or builder; Cost and means for financing; and complete remaining Town Board directives of drafting referendum and education plan. Kamps would like committee to determine what the cost would be for a site for the entire staff, even though that option was rejected by the Committee. Motion (Lauderdale/ Fahey) to ask the Ad-Hoc Committee move ahead with seeking all of those directives, and to include the cost of a new facility for all employees. Approved 5-0. Committee will develop a plan to provide the best cost-effective facility that will serve the Town’s needs.
We have been approved for an additional $40,000 SAG funding for the Como Auto Salvage property. Grant involves a $10,000 matching fee from Town funds. Deadline is tomorrow. Funds are for fine-tuning the contamination sampling and also could be used for demo of the building. Next decision would have to be made to acquire the property or not. Would finish everything so the Clean-up Grant is ready to go. Foth can provide a plan with three different options. Motion (Kamps/Millard) to accept the grant, but delay any further discussion on the property until another date and time. Approved 5-0. Contract from Foth for $40,000 which was just provided will be addressed at next month’s meeting.
Funding has been allocated for the Aquatic Invasive Species Lake Plan in the amount of $9,318.75. Has already been accepted. Part of that will be spent on sampling weeds in various parts of the lake. DNR has changed the rules on sampling protocols for lakes. There are now over 600+ sampling points on Lake Como. Map received. Need to re-evaluate the amount of dollars allocated for that sampling and the DNR has offered a grant to do that. Hinrichs will have that grant info at the April meeting. DNR will send a letter to the Town outlining their rule changes. Add to April meeting agenda.
Contract for legal services is due in May. Discussed whether the Board would like to request proposals. Requested breakdown of fees. Motion (Kamps/Millard) to not request proposals for legal services. Approved 5-0. Fahey continues to be concerned that contracts are not put out to bid. Need to set up a time frame when things are put out to bid. There are a number of significant issues pending with the Town. Discussed a three-month extension to the contract so renewal of the legal contract is not one of the first items for any new Board member. Suggest renewal of contract with a one-time extension to 15 months, instead of 12. Add to April agenda.
Lauderdale and Downing worked on the Building Inspection contract as it expires on March 18. Differences between previous contract and current proposal were noted. Residential inspections would change to 80/20 vs. 70/30 in the previous contract. Commercial rate structure would remain the same at 70/30. Contains maintenance and complaint inspections rate structure of $45/hr for 2010, $55/hr for 2011, and $65/hr for 2012. Research done to find out what others are paying their inspector. Most are receiving quite a bit more than Audrey is requesting. Extremely pleased with Audrey’s service and also her attendance at meetings, and volunteer involvement in the Ad-Hoc Committee. Kamps stated she has been extremely helpful with the Plan Commission. Motion (Kamps/Millard) to approve renewal of the Building Inspector’s contract with the changes specified in the contract. Approved 4-1 (Kukla). Renewal date will change from March to June. Draft of contract proposal was emailed late last week. Kukla felt there was not adequate time to review the information, wanted item tabled. Fahey felt there was poor timing in being presented to the Supervisors.
Supervisor Kamps gave the Plan Commission Report –
• Rezone request from Jim Willet for W3803 Kelly Road. Current zoning is C-3. Requested zoning is A-2. Lot size is 4.59 acres. Moving lot line so the piece becomes just over 5 acres. Plan Commis¬sion unanimously (7-0) recommended approval. Motion (Kamps/Lauderdale) to approve the rezone of W3803 Kelly Road from C-3 to A-2 for 4.59 acres as requested by Jim Willet. Approved 5-0.
• Warren Hansen presented the rezone and conditional use request for Michael Goril who plans to open Zipliner Adventure Park at Geneva Mountain. Property is at Hwy H and NN, the Ceisel gravel pit. Current zonings are A-2, A-3, C-2, and M-3. Requested zoning is 30.90 acres to P-1, and 68.94 acres to C-2. Project will be done in stages. There would be a 100 ft. buffer zone around the property. Hours of operation would be 7:00 a.m. to 9:00 p.m. from March to November. Conditions of operation were read. Reviewed the safety plan, access trails, and security plan. Plan Commission unanimously (7-0) recommended approval of the rezone and conditional use. Motion (Kamps/ Lauderdale) to approve the rezone request from A-2, A-3, C-2, and M-3 for 30.90 acres to P-1 and 68.94 acres to C-2 for the Zipliner Adventure Park at Geneva Mountain. Approved 5-0. Three pages were used as the Conditional Use for the permit. Intend to have primitive camping with tents only. Fits into the Land Use Plan. Motion (Kamps/Lauderdale) to grant the Conditional Use for the Zipliner Adventure Park at Geneva Mountain with the conditions as stated on the three pages of the January 7, 2010 letter and the stipulation that it be tent camping only. Approved 5-0.
• Audrey Boss thanked the Board for renewing her contract. She presented permit numbers for January and February 2010.
Committee Reports –
• Police Department (Kukla) – Nothing to report.
a) & b) Motion (Kamps/Kukla) to table items a) and b) under the Police Department Committee
Report until a recommendation is received from the Police Commission. Approved 5-0.
c) Motion (Kamps/Kukla) to table the adoption of the Police Commission Rules and Procedures. Approved 5-0.
• Lake Como Sanitary District – Will be lots of problems with capped artesian wells when the ground thaws. The water will find a new place out of the ground. Have repaired large leak on Acacia Road. New policy and procedures in place because this is a house that was closed for the winter. New Skada system obtained for reading meters.
• Municipal Court (Letteney) – Municipal Court report given. Large difference (lower) in citation count between 2010 and the two-year average.
• Fire Department (Lauderdale) –
a) Reviewed the hardship request from Dziedzic. Motion (Fahey/Lauderdale) to deny the hardship request for Dziedzic. Approved 5-0. Reviewed the hardship request from Kane. Motion (Lauderdale/Kamps) to table for more clarification from Jody Cook on what he is asking for. Approved 5-0.
• Highway Department (Millard) – Nothing to report.
• Park Commission (Lauderdale) – Annual Report not complete. Will provide prior to April. Motion (Lauderdale/Kukla) to table until April. Approved 5-0.
• Lake Committee (Kukla) – Had biggest turnout ever for a meeting. Goose hunters came with alternative suggestions. Discussed and finalized the spillway policies and procedures.
• School District Report – Discussed how much tax money is being spent to support schools. Lobbyist hired to keep kids in the district.
Motion (Kukla/Kamps) to approve original operator licenses for Jason Hecksel, Ramie Ross, John Winters, and Susan Winters. Hecksel and Ross were approved 5 0. Winters and Winters were approved 4-0-1 (Lauderdale).
Attorney’s Report –
• Conde is a raze that started last fall. Instituted legal proceedings. More time needed to repair, is a foundation issue. Authority given to Harvey to settle the Conde matter in the most cost-effective manner.
• Working on recoding of ordinances. Chapter 1 was biggest problem, rest falling into place. Forward recodes to Audrey.
• Town has never created a cemetery board which is required by statute.
• Create ordinance regulating placement of fire numbers.
Motion (Fahey/Kamps) to adjourn at 9:03 p.m. Approved 5 0.
_____________________________________
Chairman Lauderdale
_____________________________________ _____________________________________
Supervisor Kamps Supervisor Millard
_____________________________________
Supervisor Fahey Supervisor Kukla
Respectfully submitted,
_____________________________________
Debra L. Kirch, CMC/WCMC Clerk/Treasurer
Archive:
August 9, 2010 Geneva National Sanitary District Meeting
August 5, 2010 Park Commission Meeting Minutes
July 12, 2010 Lake Committee Meeting Minutes
July 12, 2010 Geneva National Sanitary District Meeting Minutes
July 12, 2010 Town Board Meeting Minutes
June 28, 2010 Town Board Meeting Minutes
June 14, 2010 Lake Committee Meeting Minutes
June 14, 2010 Town Board Meeting Minutes
June 14, 2010 Geneva National Sanitary District Meeting Minutes
May 13, 2010 Geneva National Sanitary District Meeting Minutes