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Town Board Meeting Minutes
May 14, 2007

UNAPPROVED

TOWN OF GENEVA

MONTHLY BOARD MEETING

MAY 14, 2007

Chairman Lauderdale called the meeting to order at 7:01 p.m. In attendance were Lauderdale, Supervisors Van Lue, Kamps, Loomer, Millard, and interim Attorney Harvey. Clerk/Treasurer Kirch took the minutes of the meeting.

Public Comments –

· Gary Cocroft discussed the validity of Board action at April meeting reappointing Planning Commission members. Attorney needs to review and see if there is an issue.

· Ted Peters introduced himself as the Director of the Geneva Lake Environmental Agency. Wanted to bring to the Town’s attention that they are putting together a ground water study. Ted will resend the letter regarding this.

· Scott Letteney discussed the border agreements and incorporation. Reviewed how much area has been taken by annexation. Need to proceed with the incorporation process.

Motion (Van Lue/Loomer) to approve the April 16, April 19, and April 20, 2007 meeting minutes as presented. Approved 5-0. Motion (Loomer/Millard) to approve the Treasurer’s Report as presented. Approved 5-0. Reported on lost room tax revenue. Balances reported as of April 30, 2007:

ASSETS APRIL 2007

10003 LGIP Savings 1,333,032.05 Total Income 1,502,549.00

10005 Tax Checking Account 6,951.12 Total Expense 735,043.58

10007 Money Market Account 42,323.03 Net Income 767,505.42

1100 – General Checking 140,359.14

Total Checking/Savings 1,522,665.34

Discussion and possible action on village status tabled until June meeting.

Josh Davenport from Liesch Environmental provided project updates. Permit recently approved by the DNR for the Schofield Road boat launch. Finalizing specs for the bid process. Will finalize their portion of the Stormwater Quality Management Report. Waiting on County to revise their ordinances and will then incorporate those changes into the report. Presented two proposals; Wastewater Management Plan Implementation ($47,780) which is completing the necessary ordinances and design standards regarding the Wastewater Cluster Development System that they had recently done an information study report for the Town of Geneva. The other proposal is for Consulting & Engineering Services for the Sanitary District ($9,800). This is for consulting services for the Town of Geneva and Geneva National looking at the connection between two water systems, combining sanitary districts, and bringing the South Shore residents into the sanitary district. Add both proposals to June agenda. Also add consulting proposal to GNSD agenda. We had some interest in accepting some of the fill material from Town of Delavan’s dredge project. Memorandum of Understanding reviewed. Analytical reports provided. Add to June agenda.

Discussed separation of attorney duties; prosecutor vs. Town business. Just recently began the separation of duties. Reviewed proposals received. Suggestion made to interview all candidates. Motion (Kamps/Millard) to accept the Wassel, Harvey, & Schuk proposal for both the Town attorney and the prosecuting attorney law firm. Approved 3-2 (Van Lue, Loomer). Motion (Kamps/Millard) to make it a 3-month probationary period for the appointment of the Town Attorney. Approved 5-0.

Supervisor Kamps gave the Town of Geneva Planning Commission Report –

· Motion (Van Lue/Loomer) to appoint Kamps as a member of the ETZ with Williams Bay and Elkhorn. Approved 5-0. Van Lue will send a letter with current member’s names of Andy Schmidt, Phyllis Olson, and Bob Kamps to Elkhorn and Williams Bay ETZ Boards. Jim Anton is the substitute.

· Planning Commission members are currently compensated $50 per meeting. Ordinance #53 says no payment. Amendment #53A read. Fee will be set in fee schedule. Motion (Loomer/Millard) to adopt Ordinance #53A as written. Approved 3-0-2 (Van Lue, Kamps abstained). Add fee schedule to June agenda.

· Todd O’Brien provided Preliminary Plat Plans. Reviewed the project. 10.5 Acres zoned R-1. Engineering to review the retention pond. Waiting to hear from the Town engineer. Map provided showing land not within a stream corridor. Approved by Lake Geneva already. Discussed the drainage concerns. Kamps will see if Fay Amerson and a representative from Baxter & Woodman can attend the next Planning Commission meeting.

· Discussion of Final Condo Plat for Northwoodside Condominium tabled. Will be decided on at the Planning Commission meeting on May 21.

· Motion (Van Lue/Loomer) to appoint Margaret Downing as the Chairperson of the Citizens Advisory Committee. Approved 5-0. Motion (Kamps/Millard) to appoint Jeff Giovannetti and Jim Thometz as the two additional citizen appointees to work under the direction of Margaret. Approved 5-0. Margaret Downing only candidate in attendance at this meeting.

· Audrey Boss gave her monthly Building Inspector’s Report. Alex Smith said after last meeting that if the soil test locations were shown to him, he would purposely disturb the soil. He will not have the soil tests done. A Condemn to Raze Order will be issued. Will forward new permit apps to Joseph Woynowski, Conant Street for siding and exterior completion only which will be good for 60 days. Wants to enter the structure to verify it is not being occupied. Permit was pulled and floor was repaired for Kirsch’s Restaurant/French Country Inn. ABS Development, Sycamore Road – Dirt was removed from neighboring property and silt fence was reinstalled. Reported that Lodge at Geneva Ridge is looking to reopen at the end of June. Scope of work has been significantly reduced.

Committee Reports –

· Police Department – Total incidents for current and previous month were reported. Discussed need for a Police Commission and solicitation of applications. Motion (Van Lue/Kamps) for the Town of Geneva to form a 5-person Police Commission. To advertise and take applications until Friday, June 8, 2007 at 4:00 p.m. Approved 5-0. Attorneys are reviewing all new policies that will encompass all of the Town of Geneva employees.

· LGFD minutes from April 5, 2007 were distributed. Outlined the number of fire calls for April and reviewed the roster of firefighter’s response rates. Chief Smith from Elkhorn is requesting to change the coverage boundaries from Hwy 67/Palmer Road back to Hwy 50. Williams Bay fire chief doesn’t have a problem with that. Contract needs to be changed. Add to June Agenda. Elkhorn EMS System being updated in September. Training requirements reviewed for firefighters.

· 160 citations were filed with the Town of Geneva Municipal Court in the month of April 2007. For the prior four years, an average of 214 citations were filed with the Court during April. The Court took action on 293 citations during April, of which 163 were final dispositions. The Court processed 178 payments representing gross receipts of $19,954.10 for the month of April. After the required disbursements to the State and the County, the Town retained adjusted gross receipts of $13,253.81. For 2007 to date, the Town has retained gross receipts of $87,794.40 and adjusted gross receipts of $58,880.01. The Court has 35 outstanding warrants representing bond amounts of $21,539.77, and 96 outstanding commitments representing forfeitures due of $26,157.11. A total of 268 forfeitures due, totaling $72,032.00, have been placed with the collection agency. During April, the Court received a total of $473.00 in forfeitures from the collection agency.

· The Hwy Foreman and Town Clerk have submitted a bridge grant application to the State for the bridge on Park Road, as the bridge is no longer repairable. If the grant is awarded, the Town would pay $26,000, while the State would pay $95,000 of the total amount to rebuild the bridge ($121,000 in 2008). The Weed Harvesting Program is getting underway. The Hwy Dept is also starting their mowing operation for roadside shoulders. We recently found out the R.W. Miller blacktop plant is operational, so we will be doing grader wedging and filling pot holes. The 2007 road program will be completed by the Hwy Foreman within 2 weeks. The Hwy Dept is in the process of buying 2 new pieces of equipment; a dump box for the pickup and a mower deck for shoulder mowing.

· Garlic Mustard Fest went very well. Want to appoint Jeanne Widmayer as the new Park Board member. Add to June agenda. Looking at removing buckthorn from the Duck Nature Trail. May need County permits. Town would have to apply for permits and pay fees.

District Manager, Nick Janovski, reported on the April 18, 2007 meeting of the Lake Como Sanitary District. Staff and consultants discussed a number of other possible options to raise revenue for the District, but determined that it appeared that the rate increases as proposed were necessary. Approved the sewer standby charge of $18.48 per month for vacant land. Approved a proposal for the additional repairs which are needed on Well #1. Approved the employment contract for the District Manager and to hire part-time summer help ($10/hr). Also approved the staff evaluation forms for the Utility Clerk, Operators, and Manager. PSC hearing on the new rate code for the District was held on May 7. Will result in a rate and revenue reduction for the water utility. Expect decision sometime this week, or next. Some of the Como Beach Residents in attendance want volunteers to do the duties of the part-time help that was to be hired. Board wants an opportunity to interview the qualified candidates for the LCSD Commission. Motion (Loomer/Van Lue) to table items 11a and 11b until the applicants are interviewed. Approved 5-0. Applicant’s names were read and those in attendance introduced themselves. Interviews to be set for May 21.

Tom Hein requested permission to sell fireworks. Tabled as he was not in attendance.

Discussed a Town Administrator position with the Town of Delavan as they are in the process of looking for one. Suggestion made to hire this person together with Delavan, 2-Towns, 1-Administrator. Open to suggestions and comments. Lauderdale distributed a wage comparison. Not feasible now due to budget constraints, will look into for 2008. Wants to create an ordinance so that one can be appointed at any time. Tabled pending further investigation.

Loomer wants Bob Cramer appointed to the position as the Board’s Lake Liaison. Willing to pay for classes, mileage, and lodging for attendance at lake meetings. Audrey Greene can be a resource person. Questioned whether this was a position open to other candidates. Motion (Loomer/Kamps) to appoint Bob Cramer as the Lake Liaison for the Town of Geneva. We will pay mileage, fees, and lodging if necessary at the Town’s discretion. Approval is needed prior to attendance. Approved 5-0.

Motion (Van Lue/Kamps) to approve the 8 liquor licenses for Freddie’s West End, Duffy’s Pub & Cottages, Geneva National Community Assoc., Hemingway’s, Hawk’s View Golf Club, Kirsch’s French Country Inn, Sugar Shack, and Geneva National Golf Club with the following two stipulations that all applicants provide the Town with their current Wisconsin Sellers Permit Number, and that all fees and taxes owed to the Town are paid in full. Approved 5-0.

Motion (Kamps/Millard) to approve operator licenses for Samantha Kick, Renae Ajamian, and Dustin Kluck. Approved 5‑0.

Motion (Kamps/Loomer) to adjourn at 9:13 p.m. Approved 5‑0.

_____________________________________

Chairman Lauderdale

_____________________________________

Supervisor Kamps Supervisor Millard

_____________________________________

Supervisor Van Lue Supervisor Loomer

Respectfully submitted,

______________________________________

Debra L. Kirch, CMC/WCMC Clerk/Treasurer

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