TOWN OF GENEVA
MONTHLY BOARD MEETING
DECEMBER 8, 2008
Chairman Lauderdale called the duly posted and noticed meeting to order at 7:02 p.m. In attendance were Lauderdale, Supervisors Fahey, Kukla, Millard, and Kamps, Building Inspector Boss, and Attorney Harvey. Clerk/Treasurer Kirch took the minutes of the meeting. Pledge of Allegiance.
Motion (Kamps/Kukla) to approve the minutes from October 29, and November 10, 2008. Approved 5-0. Motion (Kamps/Kukla) to approve the two sets of minutes from November 25, 2008. Approved 4-0-1 (Millard). Motion (Kamps/Fahey) to approve the Treasurer’s Report as presented. Approved 5-0. Balances reported as of November 30, 2008:
ASSETS NOVEMBER 2008
10003 LGIP Savings 846,454.83 Total Income 2,870,370.55
10007 Money Market Account 22,688.09 Total Expense 2,605,428.73
10013 Chase Tax Checking Account 4,125.00 Net Income 264,941.82
10015 Chase High Yield Savings Acct 200,567.32
1100 – General Checking 152,604.40
Total Checking/Savings 1,226,439.64
Motion (Kamps/Millard) to approve bills from 11/11/08 through 12/08/08. Approved 5-0. Letter needed to Como Community Church along with donation of $500 for use of their facility.
No public comments.
Motion (Kamps/Kukla) to move agenda item 9(e), amendment to Ordinance No. 57 Pier Ordinance, to right after public comments. Approved 5-0. Lauderdale stated his desire was to improve the lake with the creation of a $25 annual pier permit. Lake Committee voted not to do that on a 5-1 (Fahey) vote. Sandy Kulik spoke against the permit fee. Suggests raising the launch fees, a homeowner’s fee, or an enterprise fund for more revenue. Allowed to charge the residential daily rate to enter a state park. Kukla stated we need to do a better job of policing what we have in charging these fees. Lauderdale stated that approximately $41,000 of tax dollars were contributed to the lake last year. He was looking at ways to offset that burden so we could do more for the lake. The list of items talked about included launch improvements on the south shore, goose population control, new and better weed cutting apparatuses, creation of a lake district, repairs on the spillway, new water safety patrol boat, and we are also looking into the possibility of spraying. Motion (Kamps/ Millard) to turn down the amendment to Ordinance No. 57 for an annual pier permit fee and direct the Lake Committee to look at different systems to charge more at the boat launches and policing the boat launches and the lake more effectively. Approved 5-0.
Chairman Lauderdale gave the Plan Commission Report –
• Clifford R. Poplar N2884 State Highway 67 – Conditional Use – Current zoning B-1. This property is in the ETZ with Williams Bay so the Bay has control over the lighting, signage, and parking. Plan Commission recommended unanimous approval (7-0) with two conditions: 1) hours of operation will be 7:00 a.m. to 7:00 p.m.; and 2) will be run as a child day care only. Property is surrounded by property owned by Mercy Hospital. Motion (Lauderdale/Kamps) to approve the Conditional Use for Clifford Poplar with the two conditions stated. Approved 5-0.
• Motion (Kamps/Millard) to table consideration of the Land Division Ordinance until January 12, 2009 meeting. Approved 5-0.
• Audrey Boss gave the Building Inspection report. Permits issued-8; Permit fees-$3,791.64; Total valuation-$394,700.00. Working on asbestos survey for N3353 Jute Road. Will be razed sometime in January. Most of structure at W3646 Park Drive is already removed. Waiting on gas meter removal before the foundation can be removed. Willow Bend/Hwy 67 will be razed the week of December 22. Harvey reported there has been no request to stop the Town from proceeding on this matter. Joe Mesler will be filling in for Audrey December 13 – December 27 while she is on vacation. Building Inspection office will be closed on December 24 and 31 for the holidays.
Geneva National is under contract with their current hauler until June 2009 for refuse collection.
The Town of Geneva entered into a State of Wisconsin telephone plan earlier this year and saved hundreds of dollars per month. Would like to upgrade our phone system to be more efficient and effective. Two quotes from SLD received. Motion (Kamps/Millard) to approve the SLD service contract and install the $210.26 per month plan with the 5-year lease. Approved 5-0. Kukla suggests language regarding a buyout or a negotiated increase at the end of the lease.
Budgeted a 3.75% wage increase for non-contract Town employees. Police officers under contract are also receiving 3.75% increases. Also have increased the incentive for employees that elect to not use the Town health insurance from $.50 per hour to $2.00 per hour for full-time employees. Motion (Kamps/Kukla) to approve the non-contract wage increase of 3.75% and increase the incentive to $1.00 per hour for part-time employees and $2.00 per hour for full-time employees that elect to not take health insurance. Approved 5-0. Randy Parker’s salary is behind in pay of other employees in comparable positions in the area. Motion (Kamps/Millard) to increase the Highway Superintendents salary $.50 per hour in addition to the 3.75% increase. Approved 5-0.
Currently pay our Election Officials minimum wage. Results of local survey read. Motion (Lauderdale/ Kamps) to increase the hourly pay from $6.55 to $8.00 per hour for Poll Workers and from $7.55 to $9.00 per hour for Chief Inspectors. Approved 5-0.
Committee Reports –
• Police Department (Kukla) – Incidents report given.
a) Danyel Gritzner requested lock-out assistance from Police Department. Signed the vehicle lock-out form releasing liability for Officer Mulhollon and the Town of Geneva for any damage to vehicle. The lock-out kit airbag failed causing the rod to slightly mar the inside of the door and the rubber gasket. Damage estimate was $227.86. Discussed charging fee to cover any claims made if going to continue to provide this service. Motion (Fahey/Lauderdale) to present to Danyel Gritzner a proposi¬tion of 50% payment for the damage to her vehicle, $113.93, from the incident that occurred on September 27, 2008 on the condition that this is a settlement in full and have her sign a waiver to not file any further claim. Approved 4-0-1 (Kamps).
• Lake Como Sanitary District – Supervisor Fahey
Power line installed on Ridge Road rather than Woodland which saved several trees. Working on budget.
• Municipal Court (Lauderdale) – Reported on the citations and receipts for November.
a) New collection agency will be the Stark Agency.
• Fire Department (Lauderdale) – Lake Geneva approved our amended agreement. Williams Bay will be considering the fixed fee agreement on Monday.
• Highway Department (Millard) – Pushing snow and sanding again.
• Park Commission –
a) Motion (Kamps/Millard) to table all three Park Commission items as Packard was not in attendance. Approved 5-0.
• Lake Committee (Kukla) –
a) Agreed as a committee to move forward with the goose oiling program with Cassandra Kordecki who is pursuing the proper permits. Maximum of up to $1,500 with an estimated cost of $500 for the 2009 season (April). Motion (Lauderdale/Millard) that the Town expend up to $1,500 for the purpose of goose egg oiling this spring. Approved 5-0.
b) Committee recommends having Brian Hinrichs from Foth move forward with the grant application for funding of the new weed cutter. Considering whether the Town can rent or buy a weed cutter from another govern¬mental unit or not-for-profit organization, which has rented it, once the funding comes through. Will have answer at January Lake Committee meeting. Motion (Kamps/ ) to approve the contract with Foth to assist Randy Parker with the weed cutter grant for $1,000. Kamps rescinded motion. Motion (Kukla/ ) to hire Foth Engineering to pursue the application of the grant for the weed cutter also to clean up the Aquatic Plant Management Plan which keeps us as a viable entity as an up-to-date plan so that we can receive these grant monies. No second. Cost to rewrite the 2005 Aquatic Plant Manage¬ment Plan, to include the weed spraying, is $5,760 or $2,500-$3,000 to modify, on a limited basis, the Plan which would then have to be re-written in two years. Eighty percent is recoverable by a grant if rewritten. Modifying the plan is not grant reimbursable. Board requests a one page schedule sheet of the breakdown for what is necessary to move forward for the weed cutter grant for the January meeting. Motion (Lauderdale/Kamps) to table until the Lake Committee presents a recommendation as to how they want the Board to proceed. Approved 5-0.
c) Hinrichs suggests applying for a Stewardship Grant if we want to acquire the Como Auto Salvage. Due May 30, 2009. Can get grants for reimbursement of application costs, attorney fees, and costs for a special appraiser. Stewardship Grant is 50% plus improvement costs. Lake Management Grants will pay for acquisition also. Should be able to get acquisition covered at 75%. If we partner with the DNR, could probably get 100% covered. Have already applied for a SAG grant for clean up. If tagged with us, Hinrichs can do the on-site inspection. Lake Grant would also work in synergy with this grant and you could combine those two grants. Having our own Comprehensive Plan is also a benefit. Have to use the funding in two years. Have $9,000 from a boat launch reimbursement coming in January. Doing that application at no charge. Motion (Lauderdale/Fahey) to approve the Stewardship Grant Application efforts of Foth for $7,000. Approved 5-0.
d) Updates – The SAG grant we’ve applied for is well founded, and has been reviewed by the DNR. Scoring was one of the highest they had in. That money is allocated to the Como Auto Salvage site if we choose to move ahead with it. The County got the $400,000 EPA grant application in that can be used countywide. One example was the Como Auto Salvage. Should be awarded in February. Lake Grant info given to Lauderdale. Included both stewardship and the lake programs. Summary of what the dollars can be used for provided. Add to January Lake Committee agenda. Grants due early spring. Encourage Town to support a County¬wide Lake Management Plan which opens the door for other funding including federal fishery dollars. County will pay for it. Consider sending letters of support.
e) Committee recommends denial of the pier variance request from Josh Basso on a 5-1 vote. Motion (Lauderdale/Kamps) to deny the variance request. Approved 4-1 (Fahey).
f) No action taken on the Aquatic Plant Management Plan.
g) South Shore Boat Launch contract began at $230,000, reduced to $204,000, then to $180,000. Working on reducing the cost a lot more. Tabled by the Lake Committee.
Motion (Kamps/Millard) to approve an original operator license for Crazy Cook. Approved 5-0. Motion (Kukla/Millard) to approve an original operator license for Tamalee Biging. Approved 4-1 (Fahey).
No Attorney’s report.
Motion (Kamps/Millard) to move to Closed Session pursuant to Sec. 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data for the position of Town Administrator over which the Town Board has jurisdiction or exercises responsibility. Approved 5-0. Motion (Kamps/Kukla) to return to Open Session. Approved 5-0. No action taken in Closed Session.
Motion (Millard/Kukla) to adjourn. Approved 5 0.
Supervisor Kamps Supervisor Millard
Supervisor Fahey Supervisor Kukla
Debra L. Kirch, CMC/WCMC Clerk/Treasurer