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Town of Geneva Meeting Minutes
Dec 30, 2008

TOWN OF GENEVA
SPECIAL BOARD MEETING
DECEMBER 30, 2008

Chairman Lauderdale called the meeting to order at 10:01 a.m. In addition to Lauderdale, in attendance were Supervisors Millard, Fahey, Kukla, and Department Head Parker. Supervisor Kamps was excused. Clerk/Treasurer Kirch took the minutes of the meeting.

Parker was approached by Ron Carstensen, the Public Works Director for the City of Lake Geneva, and asked if the Town of Geneva would be interested in the joint purchase of a stump grinder. Cost would be split 50/50. Quote received included $61,690 for a new Vermeer SC852 Stump Cutter and $47,250 for a 2008 Demo Model Vermeer SC852 with Full Warranty. Recent cost to rent a stump grinder for three days totaled $800. Based on two months of use (45 days) out of a year, the cost of the demo model would be recovered ($23,625). Carstensen and Parker have worked on keeping the relationship positive between the two entities.

Questions included the handling of maintenance, insurance coverage, usage, storage, and accessibility by Geneva personnel. Contract will need to be entered into. Hour meter log will be kept. Lake Geneva has a bobcat trailer for use. Board wants the best possible price negotiated. Machine will be stored inside their facility which Parker has access to. Parker reviewed the non-lapsing fund balances. Discussed need versus cost.

Motion (Lauderdale/Millard) to work with the City of Lake Geneva toward the purchase of the stump grinder in the amount not to exceed $23,625 with the following condition that prior to purchase an agreement be worked out with the City of Lake Geneva covering usage, insurance, and maintenance of said equipment and that document be subject to the approval of our Town Attorney. Discussion – Document from the City of Lake Geneva should clearly state that the equipment will be stored inside at their facility, logged usage, and that Randy will have access to that equipment at any point in time or a contact person to contact so that we have direct access. Lauderdale removed his motion. Millard removed his second. Amend original motion (Lauderdale/Millard) to include those two additional stipulations; storage and access. Discussion – Both entities would have ability to use for additional revenue. Could provide stump grinding as a service to residents for a fee or sell the mulch. Lauderdale again removed his motion. Millard removed his second. Add agreement to January 12, 2009 agenda. Motion (Lauderdale/Millard) to approve the purchase of the stump grinder in the amount not to exceed $23,625 pending approval of an entire cooperative agreement with the City of Lake Geneva to be reviewed at the January 12, 2009 Town Board meeting. Millard or Parker to work out the language of the agreement. Approved 4-0.

Motion (Millard/Lauderdale) to adjourn at 10:41 a.m. Approved 4-0.

_______________________________ _______________________________
Chairman Lauderdale Supervisor Millard

_______________________________ _______________________________
Supervisor Fahey Supervisor Kukla

Respectfully submitted,

_______________________________
Debra L. Kirch, CMC/WCMC
Clerk/Treasurer

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