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Town Board Meeting Minutes
Feb 08, 2010

UNAPPROVED

TOWN OF GENEVA

MONTHLY BOARD MEETING

FEBRUARY 8, 2010

Chairman Lauderdale called the duly posted and noticed meeting to order at 7:01 p.m. Pledge of Allegiance. In attendance were Lauderdale, Supervisors Fahey, Kukla, Kamps, Millard, Attorney Harvey, Building Inspector Boss, and Administrator Downing. Clerk/Treasurer Kirch took the minutes of the meeting. Attendance sheet not distributed.

Motion (Kukla/Kamps) to approve the minutes from December 10, 2009 and January 11, 2010. Approved 5‑0. Motion (Kamps/Millard) to approve the Treasurer’s Report as presented. Approved 5‑0. Balances reported as of January 31, 2010:

ASSETS JANUARY 2010

10003 LGIP Savings 593,114.83 Total Income 592,349.83

10007 Money Market Account 22,811.35 Total Expense 227,786.66

10013 Chase Tax Checking Account 5,186,849.05 Net Income 364,563.17

10015 Chase High Yield Savings Acct 202,115.90

1100 – General Checking 510,792.02

Total Checking/Savings 6,515,683.15

Motion (Kamps/Millard) to approve bills from 01/09/10 through 02/05/10. Approved 5‑0.

Private Quarters (JPQC 00001) has filed a Claim for Excessive Assessment. They appeared before the Board of Review on July 1 and 2, 2009. The Assessor’s valuation of the property was upheld. Attorney Harvey needs to review the claim. Motion (Lauderdale/Kukla) to move Item 3B between Items 9 and 10 on the agenda. Approved 5-0.

Administrator’s Report –

· Met with Chairman Lauderdale and Supervisor Millard concerning priorities/goals we would like to achieve in 2010. They include: Employee Recognition (birthdays, employment anniversary, etc.); Setting up a new check and balance system as it pertains to payment of invoices and the curtailing of cost of services; Format a job description system and employee evaluation forms and centralize all employee records; Review health and dental insurance cost – investigate insurance consultant – cost vs. cost-savings; Web Site Maintenance – coordinate police/park/lake-all committee minutes, agendas should be made available on the website, not just the Town Board meetings; Investigate options for gasoline usage; and Creation of a cemetery ordinance to bring the Town into compliance.

· The Town of Geneva Summer FunFestival committee had their first meeting last week. There are approximately 20 members having added Sandy Isola and Rob and Michelle Sheets. The date is set for Saturday, Aug 7^th beginning at 2:00 p.m. tentatively kicking off the day with a water ski show, log rolling, decorated boat parade, and an aerial display. We will be offering space to local clubs that would like to sell food or craft items that do not conflict with our fundraising efforts. Gene Decker – food committee, Dawn Greiner – service staff, Geri Flynn – Children’s Fun and Games, Bob Johnson – shuttle service, Tara Young/Bill Leonard – beer garden, Deb Kirch – licenses and insurances, MaryAnn Millard and Sandy Isola – advertising, Keith Millard and Randy Parker – tent and grounds. So at this point we are getting our committee pretty well set up. We have booked the Wize Guys for the evening band and are working on a day-time band. The theme this year is Como Mardi Gras. Brian LeBeau will head up the cardboard boat decoration with the help of Cass Kordecki and Mary King. We again will have a large money raffle with tickets being $50 each or 3/$100. We will again have a same day raffle. We will have the Como’s Got Talent but don’t have a firm chairperson for that as yet.

In November the Board approved a raise for the Administrator which was only to be included in the Town’s dental plan. Under the current contract only employees who work 30 hours per week or more are eligible. Discussion followed on possible solutions. Could solicit bids for different coverage. Motion (Lauderdale/ Kukla) to continue this to the March 8, 2010 meeting. Approved 5-0.

Public Comments –

· Alex Smith asked if he was going to be put in jail on Wednesday. Question related to a citation which was issued by the Municipal Court.

· Mark Lange advised the Board that himself, Mike, and Lisa where available to provide any information or answer any questions regarding the fire address signs and the bid process.

The Ad-Hoc Municipal Building Committee’s preliminary recommendation handout was distributed. Letteney reviewed the recommendation in detail. Recommendation is to retain the existing facility and land and to acquire new land to build a smaller additional facility. Pat Romenesko provided a chart on the potential mill rate impact of a new municipal building. The Committee reached a unanimous decision. If the Board approves the preliminary recommendation, they could direct the Committee to develop a final recommendation. Round of applause given for the entire committee for the extensive work involved in this project. Add to March 8, 2010 agenda.

Motion (Kamps/Millard) to move Item 8, Fire Department Report, Item B – Fire Address Sign Bid Selection up on the agenda to before Item 7. Approved 5-0.

Due to deadline by the County to place a number on the tax roll, the Administrator solicited bids by phone. Written bids were received. The low bid was for $30.81 per sign. Due to amount of contract, class 2 notice was needed so a bid notice was published in the Regional News for two consecutive weeks. Notice stated that the bids already received would still be considered, so that companies wouldn’t have to bid a second time. Received five additional bids. Bids received were:

1) Watering Systems – New Berlin $45.53 per Sign $136,590 Total

2) Grade-Tech Pavers – Ixonia $34.50 per Sign $103,500 Total

3) Asphalt Contractors – Union Grove $34.90 per Sign $104,700 Total

4) Cedarburg Landscaping – Mequon $52.88 per Sign $158,640 Total

5) Lange Enterprises – Oconomowoc $33.60 per Sign $100,800 Total

6) Lange Enterprises – Oconomowoc $30.95 per Sign $92,850 Total

7) Decker Supply – Madison $24.35 per Sign (Not Installed)

8) Scott’s Screen Printing – Elkhorn $30.81 per Sign $92,430 Total

Motion (Kamps/Millard) to allow Mark Lange to speak. Approved 5-0. No one else in attendance that bid. Lange reviewed their qualifications, experience, and references. Discussed the quality of their signs. Lange does not require any money until the project is complete. Attorney Harvey reviewed Statute 60.47 regarding lowest responsible bidder. Motion (Lauderdale/Kamps) to select the lowest bid, I see no reason to believe that Scott’s Screen Printing of Elkhorn is less than capable or responsible, in the amount of $30.81/per sign with the condition that we enter into a written contract to be approved by Attorney Harvey prior to signing. Approved 4-1 (Fahey).

Supervisor Kamps gave the Plan Commission Report –

Keith Nissen requested a Conditional Use for Master Plumbers to increase the number of outside parking spaces from one to seven. Doesn’t increase the parking lot. The property is located at N3481 County H and is zoned B-2. The motion passed the Plan Commission unanimously. Motion (Kamps/ Lauderdale) to approve the amendment of the Conditional Use for Master Plumbers to allow the number of outside parking spaces to increase from one to seven. Approved 5-0.
Audrey Boss had no report.

Committee Reports –

Police Department (Kukla) –

a) Resignation letter from Police Commission member Terry Fahey was read. Motion (Kamps/ Millard) to regretfully accept his resignation. Approved 4-0-1 (Fahey).

b) Three applications for the Police Commission were received: Jason Eck, Robert Johnson, and Tom Vitro. Motion (Lauderdale/Kamps) to approve the appointment of Jason Eck to the Town of Geneva Police Commission. Approved 5-0.

Lake Como Sanitary District – No report.
Municipal Court (Hall) – Municipal Court report given. Questioned Court Clerk’s network regarding the fluctuation in the citation count. Answers were all over the board.
Fire Department (Lauderdale) –

a) Reviewed the hardship request from Kasten. Motion (Kukla/Kamps) to hold Kasten liable for 50% of the bill. Approved 5-0.

Highway Department (Millard) – Green tank by the salt shed is the new fiberglass tank for Geomelt 55, mixed with sand and salt for clearing the roads. Previous tank developed a leak.
Park Commission (Lauderdale) – Park Commission seeking a member.
Lake Committee (Kukla) – Discussed purchase in early fall of an aerator. Oxygen levels were just checked and they are fine. Electric boxes along lake shore are being updated. Discussed policies and procedures for the spillway. Discussed seaweed collection.

a) Goose egg oiling permit will be submitted to the DNR at no cost. Second year of trying to reduce the number of geese along our shoreline.

School District Report – No report.

Motion (Kukla/Kamps) to approve original operator licenses for Mark Galles and Brian Swaney. Approved 5‑0. Motion (Kukla/Lauderdale) to approve the renewal operator license for Marla Walsh. Approved 5-0.

Excessive Assessment Claim from Private Quarters (JPQC 00001) was reviewed by Attorney Harvey. Board must act within 90 days. Question on whether taxes have been paid on the property. Motion (Kamps/Kukla) to table until March 8, 2010 meeting. Approved 5-0.

Motion (Kamps/Lauderdale) to move to closed session pursuant to Sec. 19.85 (1)(e) for deliberating or negotiating or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and also Sec. 19.85 (1)(f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations with regard to a police department employee. Chief Gritzner invited to attend this closed session. Approved 5-0. Motion (Kamps/Kukla) to return to open session. Approved 5-0. Lauderdale announced that another closed session will be held on February 17, 2010 at 5:00 p.m. No other action taken in closed session.

Motion (Kamps/Kukla) to adjourn at 9:36 p.m. Approved 5‑0.

_____________________________________

Chairman Lauderdale

_____________________________________ _____________________________________

Supervisor Kamps Supervisor Millard

_____________________________________

Supervisor Fahey Supervisor Kukla

Respectfully submitted,

_____________________________________

Debra L. Kirch, CMC/WCMC Clerk/Treasurer

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