MONTHLY BOARD MEETING
FEBRUARY 8, 2010
Chairman Lauderdale called the duly posted and noticed meeting to order at 7:01 p.m. Pledge of Allegiance. In attendance were Lauderdale, Supervisors Fahey, Kukla, Kamps, Millard, Attorney Harvey, Building Inspector Boss, and Administrator Downing.
Motion (Kukla/Kamps) to approve the minutes from December 10, 2009 and January 11, 2010. Approved 5‑0. Motion (Kamps/Millard) to approve the Treasurer’s Report as presented. Approved 5‑0. Balances reported as of January 31, 2010:
10003 LGIP Savings 593,114.83 Total Income 592,349.83
10007 Money Market Account 22,811.35 Total Expense 227,786.66
10013 Chase Tax Checking Account 5,186,849.05 Net Income 364,563.17
10015 Chase High Yield Savings Acct 202,115.90
1100 – General Checking 510,792.02
Motion (Kamps/Millard) to approve bills from 01/09/10 through 02/05/10. Approved 5‑0.
Private Quarters (JPQC 00001) has filed a Claim for Excessive Assessment. They appeared before the Board of Review on July 1 and 2, 2009. The Assessor’s valuation of the property was upheld. Attorney
Administrator’s Report –
· Met with Chairman Lauderdale and Supervisor Millard concerning priorities/goals we would like to achieve in 2010. They include: Employee Recognition (birthdays, employment anniversary, etc.); Setting up a new check and balance system as it pertains to payment of invoices and the curtailing of cost of services; Format a job description system and employee evaluation forms and centralize all employee records; Review health and dental insurance cost – investigate insurance consultant – cost vs. cost-savings; Web Site Maintenance – coordinate police/park/lake-all committee minutes, agendas should be made available on the website, not just the Town Board meetings; Investigate options for gasoline usage; and Creation of a cemetery ordinance to bring the Town into compliance.
· The Town of
In November the Board approved a raise for the Administrator which was only to be included in the Town’s dental plan. Under the current contract only employees who work 30 hours per week or more are eligible. Discussion followed on possible solutions. Could solicit bids for different coverage. Motion (Lauderdale/ Kukla) to continue this to the March 8, 2010 meeting. Approved 5-0.
Public Comments –
· Alex Smith asked if he was going to be put in jail on Wednesday. Question related to a citation which was issued by the Municipal Court.
· Mark Lange advised the Board that himself, Mike, and Lisa where available to provide any information or answer any questions regarding the fire address signs and the bid process.
The Ad-Hoc Municipal Building Committee’s preliminary recommendation handout was distributed. Letteney reviewed the recommendation in detail. Recommendation is to retain the existing facility and land and to acquire new land to build a smaller additional facility. Pat Romenesko provided a chart on the potential mill rate impact of a new municipal building. The Committee reached a unanimous decision. If the Board approves the preliminary recommendation, they could direct the Committee to develop a final recommendation. Round of applause given for the entire committee for the extensive work involved in this project. Add to March 8, 2010 agenda.
Motion (Kamps/Millard) to move Item 8, Fire Department Report, Item B – Fire Address Sign Bid Selection up on the agenda to before Item 7. Approved 5-0.
Due to deadline by the County to place a number on the tax roll, the Administrator solicited bids by phone. Written bids were received. The low bid was for $30.81 per sign. Due to amount of contract, class 2 notice was needed so a bid notice was published in the Regional News for two consecutive weeks. Notice stated that the bids already received would still be considered, so that companies wouldn’t have to bid a second time. Received five additional bids. Bids received were:
1) Watering Systems –
2) Grade-Tech Pavers – Ixonia $34.50 per Sign $103,500 Total
3) Asphalt Contractors – Union Grove $34.90 per Sign $104,700 Total
4) Cedarburg Landscaping –
5) Lange Enterprises – Oconomowoc $33.60 per Sign $100,800 Total
6) Lange Enterprises – Oconomowoc $30.95 per Sign $92,850 Total
7) Decker Supply –
8) Scott’s Screen Printing –
Motion (Kamps/Millard) to allow Mark Lange to speak. Approved 5-0. No one else in attendance that bid. Lange reviewed their qualifications, experience, and references. Discussed the quality of their signs. Lange does not require any money until the project is complete. Attorney
Supervisor Kamps gave the Plan Commission Report –
Committee Reports –
a) Resignation letter from Police Commission member Terry Fahey was read. Motion (Kamps/ Millard) to regretfully accept his resignation. Approved 4-0-1 (Fahey).
b) Three applications for the Police Commission were received: Jason Eck, Robert Johnson, and Tom Vitro. Motion (Lauderdale/Kamps) to approve the appointment of Jason Eck to the Town of
a) Reviewed the hardship request from Kasten. Motion (Kukla/Kamps) to hold Kasten liable for 50% of the bill. Approved 5-0.
a) Goose egg oiling permit will be submitted to the DNR at no cost. Second year of trying to reduce the number of geese along our shoreline.
Motion (Kukla/Kamps) to approve original operator licenses for Mark Galles and Brian Swaney. Approved 5‑0. Motion (Kukla/Lauderdale) to approve the renewal operator license for Marla Walsh. Approved 5-0.
Excessive Assessment Claim from Private Quarters (JPQC 00001) was reviewed by Attorney Harvey. Board must act within 90 days. Question on whether taxes have been paid on the property. Motion (Kamps/Kukla) to table until March 8, 2010 meeting. Approved 5-0.
Motion (Kamps/Lauderdale) to move to closed session pursuant to Sec. 19.85 (1)(e) for deliberating or negotiating or conducting other specified public business, whenever competitive or bargaining reasons require a closed session and also Sec. 19.85 (1)(f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations with regard to a police department employee. Chief Gritzner invited to attend this closed session. Approved 5-0. Motion (Kamps/Kukla) to return to open session. Approved 5-0. Lauderdale announced that another closed session will be held on February 17, 2010 at 5:00 p.m. No other action taken in closed session.
Motion (Kamps/Kukla) to adjourn at 9:36 p.m. Approved 5‑0.
Supervisor Kamps Supervisor Millard
Supervisor Fahey Supervisor Kukla
Debra L. Kirch, CMC/WCMC